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Project Status Alerts

User defined dynamic alerts for critical, checked-out, over-due publish projects.


Task & Milestone Alerts

User defined dynamic alerts for critical Tasks/MS.

Task/Milestone Completion Status Alerts

User defined Task/MS completion alerts.

Resource Overallocation Alerts

User defined tolerance based overallocation alerts.  

Rule based Global Alerts

Dynamic rule based global alerts for all users

SharePoint List & Library - Conditional Alerts

User defined dynamic alerts for list & libraries

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Datasheet

1

Flexibility - Configuration application to easily map your existing system metadata/custom fields which can be used for filtering data for subscription.

2

Multi-tenancy - supports multiple instances of PWA on same environment/farm. Deploy on single server or multi server, multi-tier deployment.

3

Windows Application for central configuration for email service, general PMO alerts.

4

Alerts Portal - tools for self subscription and maintenance of alerts & notification for various types of data. Setup triggers for email alerts for;

  • Projects Status - dynamic condition based alerts e.g. Attributes, Costs, schedule etc   
  • Project Administration - PMO alerts for Checked-out and overdue Publish.
  • Task/Activity Completion - predecessor Task/Milestone progress threshold or completion alerts.
  • Task / Milestone - dynamic condition based alerts e.g. Attributes, Costs, schedule etc.   
  • Resources - over-allocation above configurable threshold,for time horizon.
  • SharePoint - conditional based alerts for List items and Documents e.g. Risks, Issues, Change, Project Documents etc.  

5

Rule based Conditional Global Alerts - for current and future projects, Tasks/MS and Resources.

Business Issues

1

Out-of-Box systems notification is limited. Provides simple and generic, all or nothing, alerts: all new and modified tasks. There is no means to configure conditional criteria based alerts or controlling recipients.

2

There is no means of tracking projects/tasks for without opening, saving and publishing each project. Date based calculations for state comparison or against today's date are not possible without opening the project schedule in project professional.

3

Being inundated with vast amount of data and having to reactively search through various reports/views to identify the issues, often too late or after the event

Unable to setup condition or criteria based alerts for selected, specific types or key high profile projects.

4

No email dynamic key alerts for projects left check-out and overdue for publish!!

5

Unable to setup condition or criteria based alerts e.g. alerts on projects that are falling outside of user specified boundaries such status, budget or date thresholds.

Unable to setup alerts for key predecessor activities/tasks completion state so that key resources can commence work on key dependent successor activities.

Unable to setup condition or criteria based alerts for key phase/summary tasks or tasks or milestones on specific key project e.g. core phase or billing milestone

6

Unable to effectively and proactively manage risks, issues, change, documents.

Unable to effectively and proactively manage key resources for overallocation.  


Benefits

Smart Conditional Real-time Alerts

  • Overcomes out box limitation of all new or nothing.
  • Real-time, smart configurable alerts without needing to open, save or projects, based on conditional rules.
  • Configure alerts for Project Team and by user roles.

Project Alerts

  • Notification for projects falling outside of specified boundaries such as status, budget or date thresholds.
  • Alerts for projects left checked-out.
  • Alerts for projects if they are overdue for Publish.

Tasks & Milestones

  • Alerts for key predecessor activities/tasks completion state so that key resources can commence work on key successor activities.
  • Alerts for key phase/summary tasks, tasks or milestones on specific types of project(s).

Enterprise Resources

  • Subscribe to be automatically notified if key resources are over allocated above a threshold.

SharePoint Artefacts

  • Subscribe to be automatically notified on key Risks, Issues, Change, Documents etc if user specified conditions are met.

Versions: 2010, 2013, 2016

Summary

1

Dynamic RULE based Conditional Alerts for Projects, Task and Resources. Design own business rules for alerts.

2

Configure rules with alert criteria based on all types of fields including cost constraints, date comparisons etc.

2

Real-time Alerts based on current date. Unattended, without needing to open, save or publish projects!

2

Setup GLOBAL subscription for project team and/or by specific role(s). Add exclusions if needed.

3

Be alerted for critical projects, tasks, milestones, risks, issues if they fall outside of ‘set’ boundaries/ criteria;

  1. Key Projects: status, overdue Publish and checked-out projects.
  2. Key Task Completion.
  3. Key Task Type/Attribute Status Alerts
  4. Milestone Status Alerts e.g. Billing MS
  5. Resource Overallocation Alerts.
  6. SharePoint List/Libraries e.g. Risks, Issues, Change, Documents etc.

4

Configurable solution that maps to your business processes and Microsoft Project Server deployment.

Microsoft Project Server Automated Archive and Recovery Solution

SharePoint & Project Server/Online Conditional Alerts

Want to manage your business by exception?

Automated dynamic condition based smart alerts for better management of critical projects, key tasks, milestones, resource allocation, risks, issues, change and document. Design your own business rules for alerts with criteria and control how, who and when to be notified. Proactively manage by exception with this automated notification service, akin to Google Keyword Alerts. Get real-time condition based alerts without even opening projects/items. Improve the way you manage your business!