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Microsoft Project Server - Project & Portfolio Management (PPM)

The Microsoft Project Server is an end-to-end collaborative project, portfolio, and resource management environment. It helps organizations gain visibility, insight, and control to enhance decision making, improve alignment of project and work initiatives with the business strategy, maximize resource utilization as well as measure and increase operational efficiency.


"A comprehensive PPM tool investment is likely to provide an ROI of more than 250%" (Forrester)

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Why Use Microsoft Project Server?

Project Server is built on Microsoft SharePoint Server, bringing together powerful business collaboration platform services with structured execution capabilities to provide flexible work management solutions.



Now more than ever, executives are being challenged to "do more with less" and as a result have to be judicious about where they spend their money and how they allocate their resources.


The Key components of Microsoft PPM solution are; Microsoft SharePoint, Project Server and Project professional. Deploy on-premise or use cloud based solution. Review more information about Project Online.


Microsoft PPM Solution helps organizations accomplish the following business imperatives: Schedule Management, Resource Management, Time & Task Management, Financial/Cost Management, Business Intelligence (BI), Demand Management, Portfolio Analysis & Selection, Issue & Risk Management, Team Collaboration on Project artefacts such documents, actions etc.

Microsoft Project Portfolio Management (PPM) Solution

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Schedule Management

The schedule is the most representative element of a project, and the Gantt chart is its most recognizable visual representation. The schedule is the blueprint of the project — It represents the tasks and deliverables that need to be completed to deliver the project on time.

In addition, the schedule provides project teams with a map for project execution and delivers a baseline for tracking progress and managing change. Some of the key capabilities are summarised below;

  1. User-controlled scheduling blends the ease of use of Excel and provides flexible planning capability.
  2. Manage and control schedules with effective analysis and visual tools, so that project managers can focus on deliverables and spend less time manipulating the project schedule.
  3. Use the Task Inspector to diagnose and overcome identified issues. Use Multi-Level Undo and Change Highlighting to model schedule changes, online or from the desktop, with minimal risk and to quickly see all affected tasks.
  4. Generate a Timeline view that gives a high-level view of the major activities in the schedule.

Resource Management


In today’s competitive and changing markets, organizations are looking to maximize return on investment (ROI) and drive efficiencies to sustain the business and support future growth. Resources are arguably an organization’s most valuable asset and potentially its biggest expense. Proper management and optimal use of resources is key for an organization to realize its business strategy.

With intelligent resource management, an organization can develop and retain a world-class workforce. Microsoft Project Server provides a variety of tools to achieve this;

  1. Resource Centre view provides a flexible interface for searching the enterprise resource pool to find the right people with availability to work on each project. Manage inventory of resources, working time & nonworking time.
  2. Capacity planning capability compares resource demand to capacity.
  3. Tools such as Resource plans, Project Plans, Levelling and Substitution help capture early requirements in the project life cycle, service skill demands and resolve resource over-allocations.
  4. Team Planner tool in Project Professional helps project managers visually manage project-level resource assignments. Quickly identify and resolve over allocation, and easily substitute resources to overcome conflicts .
  5. Access Tasks through Microsoft Outlook/Exchange Integration.


Time and Financial / Cost Management


Today more than ever, organizations need accurate, up-to-date information to make informed business decisions. Many organizations use time reporting systems to capture work and nonworking time for payroll, invoicing, and other business purposes. Similarly, project managers need to efficiently capture and communicate status on project work to help gauge progress and to anticipate the effect on planned effort, cost, and timeframes. Organizations need a centralized and common approach to time reporting and task management.

Project Server provides the following capabilities;

  1. An easy-to-use interface.
  2. Single-source, to report working and nonworking time.
  3. Able to capture all time; projects, operations, and administrative time.
  4. Supports high use in short, recurring time reporting periods.
  5. Offers flexible choices for how you and your organization work.
  6. Integrates with other LOB systems.

The Microsoft PPM Solution provides a comprehensive resource management system to help organizations better manage their most important asset.


Business Intelligence (BI)


With an immense amount of data located in a variety of systems, one of the great challenges organizations face is how to collect, categorize, understand, and make decisions about project data.

Microsoft Project Server with SharePoint Business Intelligence (BI) takes that concept of reporting to the next level by providing visibility and helping organizations with decision support for proactive work management;

  1. Helps Standardize data collection and performance metrics across the enterprise and streamlines status reporting through easy-to-use Web-based tools. Automating and standardizing data collection ensures the availability of up-to-date and accurate information to drive enterprise reporting and controls.
  2. PMOs can define consistent KPIs using custom enterprise fields to measure the overall health of initiatives. Performance indicators can be displayed in the project schedule or in the configurable scorecard views for stakeholders.
  3. Automates methods of time, task, and status reporting so team members can provide project managers with real-time progress data.
  4. Powerful BI and Reporting Services to help organizations gain insight. Provides non-technical and technical resources with familiar tools to intuitively create reports and easily configure powerful dashboards.


Demand Management


Microsoft Project Server offers a unified view of all work in a central location. Its purpose is to quickly help organizations gain visibility into projects and operational activities; standardize and streamline data collection; enhance decision making; and subject initiatives to the appropriate governance controls throughout their life cycles.

  1. Effectively communicate and realize business strategy.
  2. Subject varying initiatives and work to the right level of controls.
  3. Drive accountability and traceability.
  4. Better identify and comply with regulatory requirements.
  5. Unify disparate lines of business by using enterprise processes.
  6. Drive governance acceptance and adoption through education and communication.
  7. Refine governance processes to improve business results.

Project Server governance capabilities help PMOs quickly define and automate multiple workflows to manage different types of projects—for example, business projects, as opposed to IT projects— throughout project life cycles, and create event-driven workflows to control other activities: issue and risk management, change management, document approval, and so on.


Portfolio Analysis & Selection


In uncertain economic times, many executives are being asked to do more with less. Pressure to reduce or maintain budgets is driving sharper scrutiny of discretionary spending, and increases the importance of effectively identifying, selecting, and delivering project portfolios that best align with an organization’s business strategy and that maximize ROI.

Best-practice portfolio selection techniques provide a handshake between value optimization — that is, alignment with business priorities and maximizing return on investment (ROI) — and resource utilization. Together, they help recommend not only which projects to undertake, but to forecast when projects can be delivered.

  1. Objectively define, communicate, and prioritize business strategy.
  2. Score and assess competing requests from multiple dimensions.
  3. Run what-if analysis optimization scenarios under various budgetary constraints.
  4. Compare and contrast portfolios and gain insight through advanced analysis such as Efficient Frontier modeling.
  5. Assess capacity and adjust project schedules to maximize resource utilization across the planning horizon.
  6. Run and model headcount scenarios.


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Microsoft Project Server Solutions

When looking for the best resources to help with migration or implementation, there is no need to look anywhere but Project Solution. We are dedicated to delivering Microsoft Project & Portfolio Management (PPM) Solutions.


We have a team of expert individuals ready to evaluate your organization's unique needs and help you map out a plan for moving forward. By utilizing our knowledge base you will have access to all the information you need to make your implementation a success!!



Contact us for a FREE Demonstration  See how Microsoft PPM Solution can benefit you and help improve your business productivity!!

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